Leasing Admin Executive

Job Requisition ID: 183370 

About Al-Futtaim
Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer. Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations.

• The Leasing Admin Executive is crucial in supporting the Leasing Team by managing administrative tasks that facilitate effective leasing operations. Key responsibilities include processing purchase orders, coordinating leasing activities, liaising with landlords, and managing travel plans. The role demands confidentiality, detailed management of leasing records, collaboration with different teams for new store openings, and ensuring compliance with leasing and regulatory requirements. This role is vital for smooth operational support and effective communication within the organization.

General

• Handle sensitive and confidential information with discretion.
• Monitor and update leasing records in SAP/REFX.
• Coordinate with the R2R team for lease renewals, closures, and new store openings.
• Ensure lease agreements, renewals, and amendments are properly documented and archived.
• Track and report key lease milestones such as expirations, renewals, and rent escalations.
• Collaborate with the Store Renovation team to meet timelines for new store openings.
• Track purchase orders and invoices related to store openings, ensuring records are secure.
• Assist Leasing and Store Design & Development teams before new store openings with necessary documentation.
• Coordinate temporary storage needs for stores, acting as the point of contact for leasing-related inquiries.
• Support fashion leasing negotiations and maintain a database of potential retail spaces.
• Communicate and follow up with landlords regarding documentation and mall information.
• Ensure compliance with leasing policies and local regulations, generating regular performance reports.
• Provide support for ad hoc projects and tasks, demonstrating flexibility and problem-solving skills.

• Experience with SAP/REFX and knowledge of leasing systems.
• Ability to maintain professionalism and confidentiality.
• Exceptional organizational and multitasking abilities.
• Strong communication, analytical, and problem-solving skills.

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Minimum 3-5 years of experience in Leasing Support and Administration.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in real estate operations and property management.
• Fluent in English with at least 550 TOEIC scores.

About Al-Futtaim Retail

At Al-Futtaim Retail, we are part of a 90-year legacy built on ambition, progress and long-term vision. As one of the region’s leading retail operators, we partner with some of the world’s most trusted brands – including IKEA, ACE, Marks & Spencer and the Inditex Group – bringing global excellence to customers across MENA and Southeast Asia.

We don’t just operate stores; we shape retail experiences. From launching brands like Watsons and Kiabi to our regions for the first time, to investing in digital innovation, AI capabilities, the customer experience and loyalty platforms, we are constantly redefining the future of retail. 

With over 100 nationalities spread across more than 10 countries, our strength lies in our diverse and collaborative community. Here, you’re equipped to turn your ambition into action, building the career you want, while helping us move retail forwards.

Join us and be part of The Heart of Tomorrow.