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Jr. HR Business Partner | AF Retail | Jeddah

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Date: 31-May-2019

Location: Riyadh, SA

Company: Al Futtaim Private Company LLC

JOB PURPOSE:

Junior HRBP supports a number of processes related to Talent Acquisition, Engagement, L&D, budgeting, reporting , organization maintenance on SAP and compliance of personnel administration in stores. Plays a key role with the generalist knowledge to support different priorities within the department.

 

KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks:

 

  • Manpower Budget & Reporting

Supports Senior HRBP and HR Operations Manager to collate manpower requirements from management, validating variable budget assumptions, correct data entry to planning tool for each cost center. Creates Headcount tracking sheets by band by cost center together with the budget approval

Compiles data for HR reporting, analysis data and variance and prepares the report

Compiles PDR rating and forms, checks conformity. Contact managers for guidance on the quality of the content for the levels F and below.

 

  • Talent Acquisition

 

Supports Senior HRBP for the man power planning and recruitment activities for band G and below including Stores.

Liaises with the TA team to manage Success Factors, opening and managing requisitions and completing positions addressing the business needs.

 

  • Employee Relations

Reviews disciplinary cases, ensures correct documentation and compares evidence. Suggests action to Senior HRBP, prepares warning letters and ensures filing.

 

  • HR Administration & Compliance

Trains, informs standards, checks store admin teams to ensure correct data keeping and audit compliance with regards to HR Administration ( leave, overtime, comp-off, attendance)

Conduct necessary checks for HR related costs and accruals as instructed by the HR Operations Manager.

 

  • System and  Organizational Maintenance

In order to ensure correct workflows and status of employment, conducts checks on the SAP to reflect management changes, employee transfers, status changes and works with line managers and SSU s to get the changes reflected on the system

Ensure the organization charts are updated and reflects current status of the organization.

 

  • Corporate and Brand

Job holder is an ambassador for Alfuttaim and M&S Brands and will act responsibly to represent both brands in line with define brand /corporate values.

 

Job holder will develop relations with all SSU s, group functions and store teams to leverage best support and correct administration.

 

JOB CONTEXT:

The job holder needs to be approachable, very good communicator with different levels in the organization. Due to nature of the job, needs to deal with personnel information with sensitivity and confidentiality. Reflects a diplomatic and objective stand against all employees. Should have good knowledge of labor laws and policies can guide managers and employees on their queries with regards to policy.

 

QUALIFICATIONS, EXPERIENCE, & SKILLS:

 

Minimum Qualifications and Knowledge: Bachelor’s Degree;

Minimum Experience: 3+ years work experience in Personnel Administration

 

Job-Specific Skills:  Understands personnel administration from workflow, policy, legal and systems perspective, can manage any part of those processes when required. Can prepare payroll and ensure legal reporting. Can work with numbers and prepare reports. Attention to detail , being organized and meeting deadlines are key in this role.

Competent is using MSOffice Tools & SAP HCM

 

Behavioural Competencies:

 

Must have the ability to create an environment where  Al Futtaim  behaviours  are exhibited at all levels

  • Customer Focus
  • Individual Accountability
  • Continuous Improvement
  • Personal Leadership
  • Teamwork

 

The incumbent will embrace and exhibit M&S Service Behaviours being positive, being respectful, being determined , taking ownership and responsibility .