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Admin Assistant | M&S | KSA

Date: 30-Aug-2022

Location: Riyadh, SA

Company: Al Futtaim Private Company LLC

Job Requisition ID: 98584 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store. 


1.    MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.  
2.    Maintain data in the system to facilitate easy access to information when it is required.  
3.    Maintain and update information relating to staff in the store.
4.    Liaise with the Regional Operations and HR Office.


Stock Control and Operations
1.    Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
2.    All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
3.    Cash Office responsibilities including the following:
4.    Daily reconciliation of store takings & reports
5.    Banking/Foreign Exchange
6.    Store Petty Cash
7.    Tallying of safe fund daily
8.    Credit Card Reconciliation
9.    Enusre accurate reports are provided to Admin Management to enable commercial decisions.
10.    Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.

11.    Ensuring  that the accuracy of stock received from the warehouse is accounted in the system

12.    Ensuring Periodic stock accuracy checks with commercial teams co coordination.

13.    Daily stock related adjustments and booking the new stock receipts, store to store transfers  and RTW’s (Return To Warehouse) in the system.

14.    Ordering of Stationary for the Store / Admin Team 


Minimum Qualifications and Knowledge: High School Degree

Minimum Experience: 1-3 years of retail sales experience.  

Job-Specific Skills:   Advance MS Office.  SAP experience would be beneficial,Analytical, Time Management, Communication, Leadership, Teamwork

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion & food options.
Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference…