Branch Accountant

Job Requisition ID: 178499 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of The Role:
The Branch Accountant is responsible for providing specialized financial support to the Toyota and Lexus dealership encompassing showroom, service, and spare parts departments. 
The role demands meticulous recording, monitoring, and reporting of financial transactions to ensure accuracy and compliance with organizational and regulatory standards. 
As a critical link between the finance business partner and branch operations, the Branch Accountant ensures financial integrity across all dealership activities.

What You Will Do:

Invoicing & Delivery Management
•    Ensure relevant conditions and pricing are maintained in the order before invoicing.
•    Coordinate with the credit control team for credit customer deals.
•    Verify documentation as per SOP before proceeding with deals and issue invoices timely.
•    Maintain relevant AFM documentation for timely payment receipt.
•    Issue gate passes per AFM guidelines.
•    Follow procedures for billing cancellations according to SOP.
•    Archive sales invoices, cancellations, and gate passes.
•    Arrange documents and supporting evidence for audits.

Revenue & Petty Cash Management
•    Verify and post bank transfers against respective invoices in SAP.
•    Monitor petty cash float and review pending claims for submission.
•    Oversee insurance limits of cash/collection in vault with cashier, ensure insurance coverage if limits are exceeded.
•    Ensure timely cash desk collections deposit by cashiers in SCDM.
•    Properly sign and file collection/PCF verification and handover for future reference.
•    Monitor cheque clearance, bouncing cheques, and refund cheques.
•    Adhere to AFM company policy regarding customer refunds and maintain logs.
•    Perform surprise cash counts as per SOP.

Financial Reporting, Cost & Internal Controls
•    Conduct finance-related processes complying with AFM policies & procedures.
•    Support monitoring of Opex & Capex.
•    Ensure strict adherence of AFM documents to SOPs.
•    Monitor clearance of Open POs and follow-up with stakeholders for timely processing.
•    Report and clear cash invoices not collected regularly.
•    Execute ad hoc tasks/reports requested by FBP/FM/Branch Management.
•    Effectively control costs and escalate abnormalities.
•    Ensure timely processing of Open POs.
•    Deliver assigned tasks on time.

Accounts Receivables Management
•    Review and ensure timely submission of second sets.
•    Monitor branch AR reports daily, weekly, and monthly, and follow-up for outstanding/overdue invoice collection.
•    Maintain list of credit facilities to branch credit customers including credit limits, periods, and details.
•    Ensure timely collection of credit customer payments.
•    Ensure proper documentation and credit limits for credit customers.

Policy, Procedures and Internal Audit recommendations
•    Facilitate group internal audit review of branch operations and implement audit recommendations.
•    Identify and escalate process gaps and improvement opportunities to the line manager.
•    Highlight suspicious transactions/deals to management.
•    Ensure accuracy and completeness of documentation as per internal audit standards.

Required Skills To Be Successful:
•    Strong organizational skills and attention to detail.
•    Proficiency in using finance and accounting software, particularly ERP systems.
•    Excellent communication skills, both verbal and written.
•    Ability to work effectively under pressure and manage multiple priorities.

What Qualifies You For The Role:
•    Bachelor's degree in accounting or a similar qualification.
•    Minimum of 3 years of experience in branch accounting, preferably within an automotive dealership.
•    Proficient team player with strong communication and coordination skills.
•    Experience and exposure to ERP systems.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.