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Planning Manager | AFET | KSA

Date: 24-Feb-2023

Location: SA

Company: Al Futtaim Private Company LLC

Job Requisition ID: 152745 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day


Overview of the role:

Responsible for developing, tracking and guiding the most appropriate method and sequence of MEP activities in conjunction with the Contract Requirements and Main Contract Programme in order to ensure the project is completed timely and on budget.


What you will do:

Key Accountability 1: Contract Baseline Programme.
Responsible for :

•    Developing & obtain approval of MEP Contract Baseline Programme.   

•    Approved Baseline Schedule with Resource & Cost Loading


Key Accountability 2: Monitoring Progress - Engineering
Responsible for :

•    Preparing Engineering Registers in-line with the Baseline Programme Requirements
•    Monitoring progress of submissions & highlighting variance (if any) to the project team
•    Providing look-ahead to the Engineering team    

•    Engineering Dashboards
•    Engineering Registers

Key Accountability 3: Monitoring Progress - Procurement

Responsible for :

•    Preparing Procurement Register in-line with Baseline Programme Requirements
•    Monitoring progress of procurement & highlighting variance (if any) to the project team
•    Providing look-ahead to the project team
•    Ensure selected vendors are in compliance with the project delivery requirements
•    Identify Specialist Subcontractor requirements, monitor and ensure selection in a timely manner
•    Liaise with specialist suppliers for delivery requirements


Key Accountability 4: Monitoring & Reporting Progress 

Responsible for :

•    Monitoring Work Progress & highlighting variance (if any) to the project team
•    Updating the Baseline Schedule
•    Prepare progress reports in accordance with the project requirements
•    Providing look-ahead to the project team
•    Organise Weekly Meetings with the Project Team & Specialist Subcontractors
•    Attend progress meetings with the Client/ Main Contractor

•    Procurement Register
•    Specialist Subcontractor Procurement Tracker

•    Daily/ Weekly/ Monthly Reports
•    Monthly Internal Project Report
•    Look Ahead Charts/ Reports to the Project Team


Key Accountability 5: Resource Mobilisation Forecasting & Productivity Measures

Responsible for :

•    Identifying manpower requirements in-line with the project progress & programme requirements
•    Monitoring & tracking the labor productivity
•    Highlighting manpower requirement/ productivity concerns (if any) to the Site management    

•    Manpower Projection
•    Productivity Tracker
•    Earned Value Analysis

Key Accountability 6: Testing & Commissioning Schedule

Responsible for :

•    Identifying the logic / sequence of commissioning 
•    Developing detailed T&C schedule in-line with the Baseline Programme 

•    Detailed T&C Schedule

Key Accountability 7: Delay Notifications, Delay Analysis & EOT Submissions 
Responsible for :

•    Identifying variations that impact the programme
•    Identifying delay events (if any) that impact the programme
•    Notifying the delays in accordance with the Contract Conditions
•    Preparing delay analysis impact programmes for the delay events
•    Preparation of EOT submissions    

•    Delay Notifications
•    Impact Analysis Programme
•    Extension of Time Submissions


Required Skills to be successful
Job-Specific Skills:

  • Strong familiarity with project management software, such as Primavera (P6-V6)
  • Knowledge of Contracts (FIDIC)
  • Excellent Communication & letter writing Skills
  • Interpersonal skill, ethical values and commitment to continual improvement


What equips you for the role
Minimum Qualifications and Knowledge:

  • BE/ BTech – Mechanical/ Electrical.
  • Primavera (P6)

Minimum Experience:

8-10 years of experience in Planning of MEP Projects.



About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions. 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.