Planning Executive | Al-Futtaim Automotive | BYD | KSA

Job Requisition ID: 169556 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

 
As the Planning Executive you will contribute towards the planned growth and development of BYD in its aim to explore untapped opportunities and raise administrative effectiveness, thus optimizing business in an increasingly sophisticated and expanding car market.

What you will do:   

·       Responsible for all activities related to inbound process of import of Cars and will be the key contact point both internally – Logistics, customs, Finance and externally – Factory and Principal.

·       Verifies invoice prices against the agreed pricing as specified in the order

·       Creates color wise variants in SAP.

·       Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order

·       Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports.

·       Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system.

·       Create Shipping notifications on SAP to start clearance from port.

·       Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations.

·       Verifying AF logistic bills as per the clearance done for finance department to make the payment.

·       Preparing all documentation required for clearance of vehicle consignments from the Port.

·       Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles.

·       Preparing duty statement with supporting documents to Finance Department to ensure timely payment of amount due, thereby avoiding levy of penalties monthly.

·       Final settlement posts in SAP for each bill of entry to process customs duty payment. 

·       Internal contact person for Finance and Logistics

·       External contact person for all communications with Principal / factory.

·       Providing GIT (Goods in Transit) information to Finance

·       Creating material/Models in SAP before arrival of new models.

·       Flipping materials if adding accessories to sell as higher option vehicles.

·       Updating the RSP and discount condition for each model in SAP for the sales team.

·       Advance payment request to principal

·       Customs duty payment request.

·       Orders and any approvals required from Management.

·       Preparing internal report regarding sales, arrivals, and stocks for management.

·       Stock and arrival report.

·       Providing arrival details to BIW team and creating the report for management.

·       Internal order sheet updating and submitting for management approval.

·       To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements)

·       Updating daily sheet with sales/stock/arrival and orders.

·       Updating the orders based on business requirement.

·       Maintaining Sales Plan based on agreement with Principal.

·       Maintaining Order Plan based on agreement with Principal.

·       Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.

Required skills to be successful

·       Focus on driving commercial results with measurable KPIs

·       Operational, fast to assess situation, recommend and act

·       To be proactive and ability to take initiatives

·       Required to communicate with confidence and credibility

·       Work proactively with various teams to reach company objectives

·       Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) Power BI

·       Extensive knowledge of inventory management systems & supply chain modules in other ERP system

·       Customer management

·       Strong analytical and communication skills

·       Timely Resolution

·       Excellent commercial acumen and awareness; including automotive market trends and emerging consumer trends.

About the Team:
 

The Planning Executive will be reporting to the Planning and supply Manager.

What equips you for the role

·       Minimum of 3 years of experience.

·       Bachelor’s degree

·       Well versed in SAP

·       Good with numbers

·       Strong communicational skills.

·       Self-motivated, Analytical, Team Player

·       Experience in Automotive is a plus.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.