Operations Specialist/ Admin Assistant | Retail | Marks & Spencer | Seef Mall Bahrain

Job Requisition ID: 168836 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

The Operations Specialist plays a key role in supporting daily store operations, including inventory management, shipment handling, and ensuring the organization of the back-of-house (BOH) area. This position involves assisting with the completion of replenishment tasks, gap scans, cyclic counts, and monitoring store-to-store transfers. The Operations Specialist ensures smooth and efficient store operations, helping to maintain safety standards and assist with the continuous improvement of operational processes.

What you will do: -

Description of Accountability:

Inventory & Stock Management Support

• Assist with completing Replenishment App, Gap Scans, and Cyclic Counts according to store schedules.
• Support in analyzing inventory reports, identify discrepancies, and follow up with the team to ensure accurate stock levels.

Logistics & Transfers Support

• Monitor the flow of incoming shipments and store-to-store transfers, ensuring that all items are processed and recorded correctly.
• Assist in resolving any discrepancies related to shipments and transfers under the guidance of the Operations Team Lead.

Back-of-House (BOH) Organization

• Maintain an organized and clean back-of-house area, ensuring items are properly stored and easily accessible.
• Support seasonal transitions by ensuring stock is rotated and properly labelled in preparation for changes.

Operational Support

Provide support in back-office operations, ensuring that administrative tasks are completed efficiently and accurately.

Supplier Communication

Support communication with suppliers regarding order statuses, delivery schedules, and any issues that may arise.

Required Skills to be successful:

• Able to handle Complexity
• Excellent Planning and Organizing Skills
• Attention to Detail
• Highly Numerate
• Product Confident
• Good Communicator
• Good working knowledge of Excel
• Knowledge of SAP an additional advantage

What equips you for the role:

• Bachelor’s degree with Minimum 3-5 Years in Admin & Operations

• Collaboration 
• Managing Complexity 

• Taking Initiative
• Drive for Results
• Developing Talent

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.