Logistics Assistant

Job Requisition ID: 179324 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

• The Logistic Assistant plays a crucial role in supporting efficient and compliant logistics operations. This involves coordinating stock movements, managing inventory and documentation, and ensuring timely material availability across stores and warehouses. The position is responsible for accurate reporting, regulatory compliance, and smooth day-to-day logistics execution while providing operational support for business continuity. Success in this role requires strong communication, organization, and coordination skills to effectively liaise between stores, warehouses, and government authorities.

General

• Coordinate stock movements and work closely with internal stores to ensure smooth, timely, and accurate material transfers.
• Support store closures, consumable material supply, and related logistics activities, ensuring proper planning and documentation.
• Collaborate with the warehouse team to manage incoming/outgoing stock movements and ensure alignment with operational requirements.
• Prepare and submit weekly and monthly logistics reports, covering stock movement, documentation status, vendor invoices, and related KPIs.
• Utilize SAP systems for inventory updates, material transactions, and documentation management; SAP experience is an added advantage.
• Liaise with government authorities for import permit applications, such as SIRIM and NPRA, ensuring compliance with all regulatory requirements.
• Maintain, manage, and file all logistics documentation accurately, ensuring proper audit readiness and traceability.
• Process vendor invoices on time, ensuring accuracy and prompt submission to Finance for payment.
• Provide off hour operational support when required, including coordination during weekends or public holidays.
• Perform ad hoc tasks assigned by the Manager, supporting overall logistics and operational continuity.

• Strong ability to coordinate and communicate effectively with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel for data management and reporting.
• Experience with import permit applications and regulatory compliance.
• Ability to maintain accurate records and ensure audit readiness through diligent documentation management.

• Minimum 1 year of working experience in logistics or related fields.
• Minimum Diploma in a related discipline.
• Advanced Microsoft Excel skills.
• Good communication, coordination, and documentation skills.
• Experience using SAP systems is an added advantage.

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion & food options.
 
Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference…