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Project Manager | Jeddah

Date: 17-Feb-2021

Location: Jeddah, SA

Company: Al Futtaim Private Company LLC

Job Requisition ID: 46283 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

ROLE PURPOSE & CONTEXT:

The purpose of the role is to provide program management, leadership and direction for highly visible, complex strategic initiatives and drive end-to-end cross-functional program management and operational excellence, to solve complex business problems that are top-of-mind for our executives. The role will provide oversight of transformation implementation across various programs within the respective Business Unit. This will include leadership reporting, scheduling, benefits tracking and reporting, issues and risk Management, etc. as well as coaching and capability building in modern, effective program and project management techniques.

KEY ROLE SPECIFIC ACCOUNTABILITIES

Accountabilities

  • Manage strategic, transformational programs
  • Facilitate the creation and approval of complex business cases within the program, and coordinate the sharing of resources among projects
  • Establish, maintain, and influence program stakeholder relationships, expectations, and communications, both internal and external to the organization
  • Develop a high-level intergraded milestone plan for the program and manage program
  • Execute program plans (quality, risk, communication, staffing, etc.) and capture and communicate program status and data in order to maintain accurate and current program information for the use of stakeholders
  • Obtain approval for the program and actively manage program benefits and issues in partnership with business partners
  • Serve as a subject matter expert in project and program management, including guiding and mentoring Initiative owners; sourcing and directing contract resources tied to projects within the program; and develop expertise

Coordinate stakeholder engagements Update transformation management tools regularly to

ensure regular and timely updates through close coordination with transformation leads across the business

KPI’s/Measures

On-time delivery:

Fixed time projects

  • Exceeded expectations: Completed faster than planned
  • Good: Completed on-time
  • Acceptable: Insignificantly late
  • Poor: Significantly late

 

Agile projects

  • Exceeded expectations: Delays were virtually non-existent.
  • Good: Dependencies were managed so delays were minimal.
  • Acceptable: Delays sometimes affected the delivery of the team.
  • Poor: Delays constantly and heavily affected the delivery of the team.

On-budget

  • Exceeded expectations: Completed with savings of 10% or more, budget milestones were planned and achieved.
  • Good: Completed with 0-10% savings, budget milestones were planned and achieved.

Acceptable: Budget was exceeded by less than 10%, budget, milestones were planned but not achieved .

  • Poor: Budget was exceeded by more than 10%, budget milestones were not achieved.

 

Process improvements

  • Exceeded expectations: Third-party delays were virtually non-existent.
  • Good: Most third-party dependencies were managed, delays were minimal.
  • Acceptable: Third-party delays sometimes affected the delivery of the team.
  • Poor: Third-party delays constantly and heavily affected the delivery of the team.

 

Risk management

  • Exceeded expectations: Maintained a risk mitigation plan with clear actions and was able to clearly communicate their decisions.
  • Good: Maintained a risk mitigation plan but the responses to risks were not well thought-through or realistic.
  • Acceptable: Did not have a risk mitigation plan but had given some thought to it and was able to communicate at least some risks.
  • Poor: Did not think about risks and managed them ad-hoc when they arose.

Effective stakeholder relationships

  • Exceeded expectations: Engaged with other departments proactively and other departments engaged proactively with the program manager or their team.
  • Good: Engaged with other departments proactively.
  • Acceptable: Engaged with other departments reactively.

Poor: Rarely engaged with other departments

PERSON SPECIFIC:

Education: Degree level or higher – preferably in program or project management

 

Minimum Experience and Knowledge: 

  • 5+ years of professional project management experience, with at least 2 years of large program management experience (preferably within the automotive industry)
  • A deep understanding of transformation and initiative management
  • Full proficiency with Microsoft Office: PowerPoint, Excel, Project and Word
  • Previously managed high-performing teams to delivery large business transformation programs
  • Job-Specific/Technical Skills required to complete the tasks:

  • Program Management Professional (PGMP) Certification and/or Green Belt, Black Belt, or Scrum Master Certification preferred
  • Proven expertise in usage of MS Office Suite and related project management systems (Preferably Microsoft Project Online Professional)
  • Experience supporting Organization Change Management teams to implement new operating models, roles and responsibilities.
  • Strong analytical thinking, problem solving, resourcefulness and time management capabilities
  • Proven record of delivering business impact
  • Excellent documentation and communication skills and interpersonal relationship skills including negotiating and relationship management skills with ability to drive achievement of objectives
  • Excellent understanding and work experience with project budgets and financial management
  • Ability to interact professionally with all organizational levels and proactively escalate issues to appropriate levels of management in the organization
  • Ability to manage competing priorities in a fast paced environment
  • Ability to anticipate conflict and resolving pending issues
  • Ability to operate well under ambiguity and to drive people towards an endpoint without conflict
  • Deadline-driven, organized and focused on outcomes

COMPETENCIES:

Leadership:

  • Leading teams
  • Stakeholder management
  • Change management

Functional: 

  • Advanced

Project and Program Management

Risk Management

Vendor Management

Behavioral:

  • Organizational skills
  • Initiative
  • Adaptability

Interpersonal skills

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.