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UAE National Administration Executive | Al Futtaim Logistics | Jebel Ali

Date: 08-Aug-2019

Location: Jebel Ali, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[37862]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.


To provide administrative and clerical support and ensuring that the day to day operations run effectively and efficiently. Primary focus will be on JAFZA administration


KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks

  • Responsible for completing all administration tasks that are required to comply with JAFZA authorities. This includes activities such as PAC, CAC, CEC, salary letters, visa applications and others. Maintain master spreadsheets of all cases handled. Explaining rules to new hires (60% percent of time) and ensuring timely applications of renewal and new access cards.
  • Liasing with the HR assistant incase of PRO related work, inorder to ensure timely applications.Passport Handling at AFL Head Office – Coordinating the release and deliver of passports and other confidential documents to and from employees and Al Futtaim Group HO.
  • Provide assistance in Etisalat Reconciliation on monthly basis in co-ordination with relevant feedback from the company mobile users and Official telephones recordsTime attendance – Maintain and update all attendance records on a daily basis(10% percent of time) and providing weekly updates to LM’sPrinting of Employee ID cards for new joinees.
  • Printing of Employee ID cards for new joinees .


JOB CONTEXT: Define organizational policy and other factors that have a critical impact on the job


Since AF Logistics Head Office has a set up which is very demanding it requires a lot of coordination with JAFZA authorities. Therefore this role requires incumbent to have the ability to multi-task and prioritise work accordingly. This role also requires a customer orientated focus and incumbent must have strong teamwork skills as there will additional assistance required for various projects.




Minimum Qualifications and Knowledge: Graduate/Diploma


Minimum Experience: At least 1-2 years experience in General Administrative functions and JAFZA regulations.


Job-Specific Skills: Sound knowledge in MS Office (Excel, word & PPT), Good verbal and written communication skills.


Behavioural Competencies: Demonstrate sound work ethics, be honest and trustworthy, be flexible, and possess cultural awareness, Ability to work independently and also as a team.



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Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.