HR Assistants | Deira International School & Universal American School

Al Futtaim Education Foundation (AFEF) owns and provides governance to Deira International School and Universal American School.  AFEF aims to realise its vision of taking education in the UAE to the next level of future readiness and of preparing students for an increasingly globalised and technologically advanced world. Al Futtaim Education Foundation is an initiative of the Al Futtaim family to support the vision of the Government of Dubai and the Knowledge and Human Development Authority (KHDA) for the creation of a globally competitive economy while maximising its social contribution to the community through this not-for-profit endeavour.

At Al Futtaim Education Foundation, we are committed to fostering a culture of diversity, equality, and inclusion. We believe that every individual has the right to be respected and valued for who they are, and we strive to create a work environment where all members of our community feel safe, supported, and empowered to reach their full potential. This includes recruiting and retaining a diverse workforce, creating inclusive learning and working environments, and promoting equity in all of our policies and practices. We are dedicated to building a foundation of respect and understanding, and we actively work to eliminate discrimination, bias, and prejudice in all forms.

HR Assistant Role & Resposibilities:

• Data Management & Record Keeping

• Maintain HR records by updating the digital filing records and system, keeping past and current records up to date and accurate.
• Administer and record leave data for the staff and help employees in logging their leaves to the PeopleHub portal.
• Support the HR manager with the SAP data encoding.
• Support the HR manager with the KHDA data encoding.
• Support the HR manager with the school system data encoding.
• Support the HR manager with missing document tracking for new joiners during the onboarding process.
• Support the HR manager with missing document tracking for leavers during the offboarding process.
• Support the HR manager with the GR-related formalities such as the renewal of employees’ visas, MOHRE, and OHC cards.
• Maintain all personnel files and ensure safe custody and confidentiality of all documents submitted by staff.
• HR Audit – employee digital files/documents
• No. of non-compliance incidence reports
• Accurately update the Leave application tracker
• Mirror the PeopleHub attendance report to the schools’
• All govt. related staff activities to be completed in time with full compliance
• All time-sensitive documents and licenses are renewed ahead of the deadline to ensure full compliance and avoid fines
• Timely KHDA approval for the new joiners
• Complete timely departure and exit formalities and arrange for a leaving certificate
• Weekly report to the HR Manager on the progress of the visa status/cancellation status
• Number of fines for late submission of the document in a year
• Error-free data maintenance
• Incidences of any sensitive documents lost or mishandled.
• Compliance with standardized school procedures
• 100% adherence to the school policies and procedures

Deira International School & Universal American School are committed to safeguarding and promoting the welfare of all its students.  An enhanced DBS or equivalent police check is a pre-requisite for all appointments