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National_Sales Administrator | Lexus | Fujairah

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Date: 11-Apr-2019

Location: Fujairah, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[36158]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

About the Job:

We are looking for an experienced Sales Administrator work for Al Futtaim Lexus in Dubai. As part of the Sales team, you are primarily responsible for providing administrative assistance to the showroom staff; particularly the Branch Manager, Showroom Manager(s) and Sales Consultants, to aid in achieving and exceeding the targeted sales of Lexus Vehicles while maintaining/ improving the customer service experience.


Your key responsibilities are as follows:

• Ensure that all documentation for a sale/proposal are complete which includes: checking that the necessary approvals are obtained, documentation submitted by customers is complete, orders are placed for the purchase of vehicles and that the necessary entries are made in the respective manual/system records

• Assist the Branch and Sales Managers by corresponding with customers for quotations/receiving complaints and providing information on products.

• Handling all general administration issues for the CF department including incoming emails/ inquiries.

• Providing information on vehicle availability

• Monitoring Vehicle movement status

• Opening Sales orders, notifying cars and Invoicing

• Checking and matching LPO and Invoices for any discrepancies and timely submission to accounts department.

• Coordination with various internal departments to achieve timely vehicle delivery.

• Assist the Branch and Sales Managers’ monitoring of the Branch’s performance by: collating information of the Sale Consultant’s performance, product performance, maintaining the budget spreadsheet and maintaining the customer database

• Assist the Sales Consultant by distributing sales leads, providing historical data on products and customers and participating in direct marketing campaigns which include sending promotional flyers/emails



About You:

The ideal candidate for this role should have a basic qualification and must have at least 2 years’ experience within Sales Administration or Sales Support & Coordination function in the Automotive Service industry OR secretarial experience at an executive level preferably in a Sales and Marketing Department.  You must be highly proficient in MS Office preferably in MS Excel. You should also be able to communicate effectively and confident and effective in providing information.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.