UAEN HR Executive | Retail | IKEA Jebel Ali Regional Office

Job Requisition ID: 169169 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

To support the HRBP on the implementation of the People & Culture strategy & initiatives, while being a trusted advisor to all coworkers and managers on the store.

What you will do

• Provide HR & admin support to the store, including documentation & approval process, as per HRBP guidance and policies.
• Work closely with HRSS team to ensure new joiners’ user and email accounts are created and shared with their line managers upon joining.
• Planning the joining formalities for all new joiners, induction sessions with the relevant dept. Uniform distribution, desk assignment. Etc.
• Meet & greet new joiners on their first day & ensure they have their “Hej” induction pack prepared upon joining and are provided with their joining administration requirements, including receiving badges, uniforms, locker keys, access cards and having their finger-print registered.
• Responsible for the Uniform stock management, making sure the store always have sufficient numbers to cover current & future needs.
• Follow up on Probationary Reviews (1 month, 3 months and 5 months) & contract renewals to ensure they are done on time and file the probationary forms in the store HR office in order to be easy to retrieve, in liaison with HRSS team.
• Consolidate payroll and leaves reports on monthly basis by reviewing the Store exceptions.
• Overall responsibility for keeping record of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, turnover and holiday in the Store.
• Support the store management team and HRBP in coordinating Casual employees hiring, contracts and payroll management (Invoices) with the outsourcing partner.
• Collect all company keys, uniforms, cards and other property from leavers.
• Assist the HRBP with specific HR related projects and participate in functional & cross-functional initiatives to build a high-performing organization aligned with the business strategy & leadership goals.
• Work closely with the HRBP on employees engagement activities and organise social events for the co-workers and the annual party.
• Communicate store policies, procedures, and internal announcements as needed or directed by store HRBP.
• Support the department managers to prepare for audits and ensure that auditors’ queries and requirements for any supporting evidence etc. are provided during the audit.
• Support the smooth operation of the store departments such as maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, preparing “Coworker of the month/year certificates”., vouchers, etc.
• Ensure that all store stationery/supplies are reviewed regularly and are adequately stocked in the store as well as order supplies for the store office on a regular basis.
• Collate power point presentations for general meetings; take notes on the general meetings and circulate them.
• Produce all relevant KPI reports to help steer the business and keep control.
• Negotiate prices with Vendors, obtains quotations for purchase of office supplies e.g. stationery, uniforms, etc.
• Ensure that all in-store office documents (appraisal documents, employees` letters) are archived properly to facilitate easy retrieval when necessary.

Required skills to be successful

• Excellent Communication and interpersonal skills.
• Ability to plan, organize and implement. 
• Good user of MS Office.
• Good command of English language.

What equips you for the role

• 3-5 years of Administrative experience, preferably in HR function
• Country labor law knowledge is preferred.
• SAP knowledge preferred.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.