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Sales Coordinator| Trading Enterprises| Dubai, UAE

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Date: 11-Apr-2019

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: 35390 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

Job Description:

The primary focus of the role will be to contribute towards the planned growth and development of the Used Car Operation, in its aim to explore untapped opportunities and raise administrative effectiveness, thus optimizing business in an increasingly sophisticated and expanding used car market.


Key Responsibilities:

  • Co- ordinate with sales executives in day to day activities such as Vehicle Registrations, Vehicle Insurance and Vehicle handover preparation to ensure a smooth sales process. Initiate PDI requests and arrange for accessory fitments as required.
  • Driver coordination – Manage and utilize available drivers to ensure jobs are done promptly with least duplication.
  • Physical Inventory Checks – Conduct regular physical inventory for stocks and VCC / Hayaza to ensure that there is no discrepancy. Ensure adequate stock and maintaining minimum stock level to ensure color and variant
  • mix is available for all models.
  • Display of Vehicles – Ensure that units are displayed with maximum possible variants and colour mix to provide more options for customer.
  • Invoicing of Vehicles – Accurate invoicing of cars sold referring to Purchase agreement after confirming from Branch Accountant that all payments due are cleared. Ensure all conditions are accurately input and minimize invoicing errors to less than 5% of total invoices.
  • Ensure that demo cars are kept cleaned and fueled and send monthly reports to Marketing Co-ordinator on mileage. Arrange for registration and de- registration of demo cars as and when required. Ensure that all cars including asset cars have Salik tag affixed when number plates are fixed and removed when number plates are removed for de-registration.
  • Assist to get any traffic fines on demo cars cleared.
  • Ensure that copies of service contracts and warranty extension documents are updated on time to warranty executive in After sales department.
  • Ensure that Trade in LPO is scanned to Finance prior invoicing deals with Trade in involved.
  • Updating Monthly Invoice report for Branch Sales manager accurately.
  • Filing of Invoice set as per procedure


Qualifications, experience & skills:

  • Minimum high school, bachelor’s would be preferred.
  • Minimum 2 years’ experience in sales coordination role
  • Experience in MS Office- Excel, word & PowerPoint




We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.