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Procurement Coordinator | Al Futtaim Retail | Dubai, UAE

Date: 21-Jul-2021

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: 96363 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

About the Role

The Procurement Coordinator is responsible to oversee Brand Specific Equipment/Interior Fit Out Materials Procurement, placing orders with 3rd party vendors/suppliers and to track logistics of delivery of Brand Concept Specific equipment and materials to site. Manage Brand Concept Equipment deliveries to warehouses and manage inventory within warehouses on bulk purchases.


Key Specific Accountabilities:


  1. Support the Procurement Manager. Coordinate with Design Managers / Project Implementation Managers on Procurement Requirements based on General Arrangement Plans / Finishing Schedules for new stores/refurbishments
  2. Manage the end to end Procurement Processes based on delivered Design Packages and Specifications under the supervision of Procurement Manager. 
  3. Drive the initiatives with regards to Local Production and Sourcing of Materials / Equipment / Services / Local Procurement
  4. Monitor and Compare on an annual basis by respective brand, cost spent on Materials Fixtures/ Flooring / Lighting / Merchandising Equipment
  5. Establish and Maintain a Supplier Base by brand as per Brand Principle Directives on Suppliers / Manufacturers or as advised on local supply base

Order Placement

  1. Communicate and place orders with suppliers / manufacturers based on quantity requirements by project
  2. Receive orders from suppliers / manufacturers and secure LPO’s by closely working with the brand Finance or order confirmation based on payment terms stated
  3. Coordinate and follow up on payments to 3rd party suppliers / manufacturers through close coordination with Brand Finance/Payable team.
  4. Maintain Procurement Schedules by Project and Payment Tracker
  5. Ensure daily updates to Procurement Manager on Procurement status of materials as per individual project requirements.


  1. Inform and follow up on status of logistics of the various orders placed with AF Central Logistics team. Ensures delivery of materials as per the schedule.
  2. Coordinate with Logistic for shipment arrangement, getting booking and shipping documentation needed CoO/SABER/Certifications. 
  3. Provide tracker to Brand Logistic for materials for collection per brand per location. 
  4. Ensure weekly updates to Procurement Manager on Logistic/material deliverables as per individual project requirements and Project Timelines

Archiving / Procurement Operating Systems

  1. Establish an Electronic Procurement Schedule System by Project
  2. Maintain and update an Electronic Procurement Schedule based on Project Progress
  3. Archive on a Central Drive all relative information pertaining to previous Project Procurement Schedules, Pricing and Logistical Time Frames


About You

To be successfully considered for this role, you must demonstrate the following qualifications, experience and skills:

  • Degree Holder in Business administration  or relted field
  • 5 years experience Procurement and Logistic, preferably in Retail industry
  • Project management experience in interior architecture/design/Construction/Project Management Office environment
  • Skilled in MS Office, On-line Procurement Systems, SAP/ARIBA and Quantity Surveying Soft Ware.
  • Exceptional Market Knowledge on Building Material Rates
  • Assertiveness
  • Negotiation skills
  • Planning and Organizing skills
  • Time management skills
  • Communication skills
  • Decision Making Skills
  • Administration Skills and Office Management Skills


We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.