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Planning Administrator | AFGRE | Dubai, UAE

Date: 01-Sep-2021

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[103387]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.


Job Title:                           Administrator – Planning

Reports to:                       Senior Planning Manager

Department:                    Project Management

Location:                           AFGRE DFC, Dubai UAE



To lead the setting up and management of the Electronic Document Management System (EDMS) to Bentley’s ProjectWise Construction Management including project set-up and workflow building.



  • Be the lead administrator of the EDMS system and provide training to new users on using the EDMS system.
  • Document control, document archiving, document imaging and maintenance of document register during pre-construction and post construction stage.
  • Ensure proper document classification, sorting, filing and proper archiving. Review completeness of documentation (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc.) and prepare document transmittals.
  • Take the lead to sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to external stakeholders
  • Perform document quality check in accordance with document control procedures and perform file backup to ensure proper storage and archiving of electronic registers 
  • Maintain/Update document logs from all Project parties. Provide overdue pending document reports to follow-up with stakeholders and ensuring confidentiality of the project information at all times.
  • Responsible for enhancement of project transmittal flow during construction stage.



Minimum Qualifications and Knowledge: Degree in any discipline


Minimum Experience: Minimum of 4-5 years of previous related experience, construction background preferred


Job-Specific Skills:

  • Strong communication skills
  • Sound judgement and initiative
  • Effective time management
  • Problem solving skills
  • Self-motivated and able to work unsupervised
  • Organize and prioritize work
  • Perform under pressure
  • Adapt quickly to changing circumstances
  • A team player
  • Administrative skills with strong computer literacy


We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.