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UAE National Administration Manager | Al-Futtam Retail | Dubai, UAE

Date: 13-May-2022

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

 

Job Requisition ID: 134066 

 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

 

Overview of the role


You will coordinate all legal documentation pertaining to retail project delivery including design, fit out, procurement and government authority permitting. 


What you will do

 

  • Coordinate with head of design / design managers on Letter of Intent (LOI) and Design Contract creation and issuance for signatures both with internal Al Futtaim Brand related approvals and external 3rd party service providers as per the approval DOA for Retail and the Retail Brands
  • Align all necessary legal documents with AF Group Legal on an on-going basis to ensure compliance with the Al Futtaim legal structure and guidelines on approvals and investment assurances
  • Coordinate with head of delivery / project managers on Letter of Intent (LOI) and Fit Out Contract creation and issuance for signatures both with internal Al Futtaim Brand related approvals and external 3rd party service providers as per the approval DOA for Retail and the Retail Brands
  • Align all necessary legal documents with Group Legal on an on-going basis to ensure compliance with the Al Futtaim legal structure and guidelines on approvals and investment assurances
  • Coordinate 3rd party final account statement reconciliation against originally issued fit out contract and its terms, in alignment with RSD quantity surveyor and Head of project delivery
  • Prepare and coordinate all SRF (Special Request Form – Group Procurement) approval flow for all design / project related special approval requests
  • Archive and maintain a central data base with regards to all Legal documentation both physical copies and soft copies
  • Coordinate all requirements on Arabic Translations for Documents pertaining to projects in external GCC territories

 

Required Skills to be successful

 

  • Formal qualification in Business Administration, Legal Documentation in the construction industry. Working knowledge of project administration, legal administration, office management
  • Minimum 5 years working in a construction / interior fit out environment either from the contractor or client’s side. Previous experience in legal documentation for the construction / Retail fit out industry
  • Clear communication skills with a good command of English/ Arabic both spoken and written
  • Focus and committed to ensure accuracy in documentation management and the communication thereof both internally and externally 
  • Excellent time management through a self-driven approach to achieve deadlines

 

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion & food options.
 
Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference…