Financial Analyst

• The Branch Accountant plays a crucial role in supporting the financial operations of a multi-brand 3S Facility, managing financial accuracy across the showroom, service, and spare parts departments. Reporting to the Finance Business Partner, this role involves overseeing invoicing, delivery management, cash handling, financial reporting, internal controls, and accounts receivable management. Success in this role demands meticulous financial documentation, adherence to policies, and proactive monitoring to ensure smooth financial operations and cost controls within the facility.

Invoicing & Delivery Management

• Perform financial transactions and process invoices in a timely manner.
• Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met.
• Ensure Revenue/Provision in place and Assignee clause is without error.
• Substantiate financial transactions by auditing documents.
• Perform record keeping of all financial operations.
• Manage Intra & Internal Sales including Government Sales.
• Authorize all in-house AFM sales & credit customers.
• Produce daily invoice summaries for credit invoices & sales return cases; monitor all outstanding debts & report.
• Support and guide Matrix managers, Sales team, and Sales Admin.

Cash (Revenue & Petty Cash Fund) Management

• Collect & verify all cash/credit card/cheque payments against invoices and post all collections in system (SAP).
• Monitor Petty cash float for ensuring adequate balance and review pending reimbursements/claims for submission.
• Maintain and balance daily collection & petty cash fund twice daily.
• Monitor insurance limits of cash/collection in vault, ensuring insurance coverage from AOIC if limits are exceeded.
• Ensure that collected revenue must be deposited in SCDM on same day.
• Upload daily collection reports in the shared drive provided by FSSC/AFSS.
• Ensure that all collection/PCF verifications and handovers are properly signed/ filed for future references.
• Monitor and communicate about cheque clearance, bouncing cheques, and refund cheques.
• Ensure accurate data entry in SAP with minimal billing cancellations and advance payments.
• Ensure sublet and bought-out charges are posted to job cards for customer charging.
• Strictly adhere to AFM company policy regarding customer refunds, maintaining log for tracking purposes.
• Perform surprise cash counts as per SOP.

Financial Reporting, Cost & Internal Controls

• Conduct finance-related processes in compliance with AFM policies & procedures (SOPs).
• Support in monitoring Opex & Capex.
• Ensure AFM administration document process is adhered to at all times.
• Monitor clearance of open POs and follow up with COT & Showroom Admin Team every month.
• Carry out ad hoc tasks/reports as required by FBP/FM/Branch Management.

Accounts Receivables Management (AR Management)

• Review and ensure timely submission of Second sets.
• Daily/Weekly/Monthly monitoring of branch AR report for all credit facilities and follow-up to ensure timely collection of outstanding/overdue invoices.
• Maintain a list of all credit facilities provided to branch customers including credit limit/credit period/main contact details/documents.
• Reconcile credit customer accounts.

• Financial transaction processing and auditing expertise.
• Proficiency in SAP or similar accounting systems.
• Excellent written and verbal communication skills.
• Strong organizational and record-keeping abilities.

• Bachelor's degree in Accounting or Finance.
• Minimum of 3 years of experience in a similar role.
• Excellent written and verbal communication skills.
• Proficiency with SAP or similar financial software.