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Date: 24-Dec-2017

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.


Job Title:                          Finance Manager

Reports to:                        Business Unit Finance Manager (BUFM)

Direct Reports:                  3

Department:                      Toyota Retail Finance

Location:                           Dubai, UAE


Job Purpose:

As a member of the Toyota Retail Divisional team, the role will be to support the Divisional Management team in all Finance and Administration matters. This will include – (a) decision support for budgeting / forecasting/ MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on - cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.


Key Accountabilities:

Budget / MIS and KPI monitoring

  • Support branch management and BAM’s on preparation of Budget/ Forecast, Performance summary and review of variance analysis.
  • Support GM - Retail in review of on Retail KPI trends and improvement plans with Branch Management.
  • Prepare reports and analysis for monthly Branch reviews to be held with GM Retail & BUFM

Cash Controls

  • Ensure practices are in place for review of daily collection and deposit of cash and cheques by branches and scrutinise GL control accounts for exceptions and petty cash management and co-ordinate with AFSS.

Sales Accounting and control

Oversee via the BAM’s to ensure:

  • All documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals.
  • Authorise release of VCC and Sales letter as per company procedure.
  • Validation of Sales document pack /LPO and credit approval or clear funds/ registration copy and authorise final release of the vehicle for customer delivery.
  • Process refunds within the sub-delegated authority /documentation and facilitate refund process with AFSS for beyond authority levels.
  • Check and validate all agreed checklist before confirming passport release of branch staff.

Stock controls

Oversee via the BAMS:

  • Ensure Stock controllers adhere to standard documentation and procedures with regard to stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.
  • Ensure adequate insurance coverage for dealership assets at all times.
  • Review periodical physical inventory and reconciliation to ensure physical stocks match with the system stocks.

Credit Control

Oversee via the BAMS:

  • Process credit application request for AFSS approval and maintain relevant documentation as per approved credit deals
  • Authorise credit requirements within the framework of sub-delegated credit release authority from AFSS.
  • Facilitate submission of Finance deal packs, provide support, and follow up with AFF for early collection of bank debts.
  • Review with the Retail / SME team on overdue and collection on periodical basis and provide status report to BSM and BUFM

Internal Audit review and recommendations

  • Facilitate Group internal audit review of branch operations and ensure implementation of audit recommendations.

Policy, Procedures and System support

  • Continuous review of existing policy and procedures, and recommend improvements to strengthen internal control.
  • Ongoing Review of system process and ensure its applicability to business requirements in co-ordination with AFSS.


  • Provide analysis on effectiveness current


  • In conjunction with the BUFM for Toyota Retail to lead the BAM’s in the execution of their duties of ensuring sufficient financial controls are in place at all times.
  • In addition to the above, carry out Ad Hoc tasks as defined by the BUFM / GM Retail or any other member of Senior Management


Job Context:

The position provides retail finance support to the Dealership and Divisional management and is in constant co-ordination with Branch team for compliance of policies and procedures.


Qualifications, Experience & Skills:

Minimum Qualifications and Knowledge:

Chartered Accountant (or similar qualification)


Minimum Experience:

4/5 years’ experience in automotive dealership or retail environment


Job-Specific Skills:

Analytical, process oriented, good communication skills, exposure to ERP


Behavioural Competencies:

Should be able to plan and prioritize tasks, persuasive skills, Kaizen attitude, Self-starter; and a strong team player.

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