Executive Assistant | Corporate Services

• The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive priorities. The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment. The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.

Executive Support

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate executive engagements to optimize time management.
• Screen and manage communications (emails, calls, correspondence) on behalf of the executive.

Stakeholder Coordination

• Act as a key point of contact between the executive and internal/external stakeholders.
• Coordinate cross-functional meetings and ensure timely follow-ups on action items.
• Support preparation for leadership meetings, including agendas and documentation.

Meeting & Reporting Management

• Prepare high-quality presentations, reports, and briefing materials.
• Attend meetings where required and document minutes, decisions, and actions.
• Track and follow up on key deliverables and commitments.

Office & Operational Support

• Ensure smooth office operations for the executive's function.
• Manage confidential documents and sensitive information with discretion.
• Support budget tracking, expense management, and vendor coordination.

Project Support

• Assist in the delivery of strategic projects and initiatives led by the executive.
• Monitor project timelines and escalate risks or delays where necessary.
• Conduct research and compile insights to support decision-making.

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).

• Bachelor's degree in Business Administration or related field.
• 5-8 years experience as an Executive Assistant supporting senior leadership.
• Experience in a large, matrix organization is an advantage.
• Strong organizational and time management skills.