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Administrative Executive | Watches & Jewellery | Dubai

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Date: 03-Feb-2019

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: 33502 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

About the Role


The Administration Executive role  is the direct support to the Duty Free business operations. He/she will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation for the assigned brands of the organization.


Key Role Specific Accountabilities:

Stock Management:

  • Maintain required inventory levels across Duty Free POS
  • Allocate new arrivals as per merchandising plan
  • Ensure periodic replenishment based on merchandising plan by preparing quotations and blocking stock.
  • Generate ageing report and distribution across POS based on brand strategy, and re-allocate to other locations based on sales.
  • Analyse stocks for duty free on a monthly basis with Brand manager and suggest corrective actions to channel partners.
  • Monitor and follow up on blocked stocks
  • Allocate furniture or POS material based on requirement


  • Access SAP/BI and Duty Free vendor portal on a daily basis for daily reports on stocks, sales, vendor performance, ageing, MTD performance etc
  • Prepare monthly sales report for brands
  • Update internal sales reports on a weekly basis per POS/ channel
  • Maintain master file for brand and pricing as per current formats
  • Prepare sell in and sell out reports for Duty Free.
  • Monitor stock ageing report from Duty Free
  • Archiving of approvals and relevant documentation


  • SAP Billing and documentation with the Retail HO team
  • Processing of orders with channel partners, returns etc including inspection and documentation
  • With sales staff for specific requirements for stock or display material
  • Processing monthly incentives and overtime claims of the Duty-Free team
  • Processing airport pass applications, holiday planners and weekly team roster etc
  • Payment processing for Rent, Duty Free staff salary etc
  • Processing of invoice submission for payment
  • Monthly promotion planner update for Vendor funded support
  • Compile offer details from advertisements or promotions and monitor performance for all tactical initiatives


About You

Education: Graduate in Accounts/Commerce

Minimum Experience and Knowledge: 

2-3 years’ experience in Administration and Sales coordination

Excellent MS office skills vital.

Job-Specific/Technical Skills required to complete the tasks:

PC Knowledge required & Knowledge of accounting practices

Detailed report analysis skills



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Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.