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National | Administration Executive

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Date: 08-May-2019

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[36510]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.

 

As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.

 

Come join us to live well, work better, and be the best.

JOB PURPOSE:

The Sales Admin Executive is primarily responsible for providing administrative assistance to the Sales staff; particularly the Head of Business, Sales Manager(s) and Sales Consultants, to aid in achieving/exceeding the targeted sales of AFM Vehicles   (Commercial Vehicles) while maintaining/ improving the customer service experience.

 

KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks

 

Description of the AccountabilityEnsure that all documentation  for a sale/proposal are complete as per SOP which includes: checking that the necessary approvals are obtained, documentation submitted by customers/sales consultant is complete and that the necessary entries are made in the respective manual/system records

 

To support Sales Consultant and handle all works related to the deal which includes: creating sales order, tagging of chassis, follow up with PDI, coordination of the logistics of chassis and Invoicing.

 

Assist the Branch and Sales Managers and corresponding with Sales Consultant for quotations/issues and providing information on SOP / process, as well as liaising with internal departments as and when required (Finance, PDI, Fabrication companies, etc..)

 

Ensure timely submission of reports requested by the line manager

 

JOB CONTEXT: Define organizational policy and other factors that have a critical impact on the job

 

Creating and updating reports and presentations in time to meet management deadlines while maintaining accuracy of the data bearing in mind that the figures constantly changeQUALIFICATIONS, EXPERIENCE, & SKILLS:

 

Minimum Qualifications and Knowledge:

 

  • Must hold a High School Degree
  • ICDL or equivalent desired

 

Minimum Experience:

 

  • At least 3 years of experience in a similar role gained in the service industry OR secretarial experience at an executive level preferably in a Sales and Marketing department

 

Job-Specific Skills:

 

  • Good communicator in English; Arabic an advantage
  • Excellent computer skills including MS Office (Word, Excel, Powerpoint)

 

Behavioral Competencies :

 

  • Time Management Skills
  • Effective Communicator
  • Interpersonal Skills
 
 

 

 
 

 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

 

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.