Sales Administrator | Al-Futtaim Automotive | DOMASCO

Job Requisition ID: 176065 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role
As a Sales Admin at GAC Motor, you will play a vital role in supporting the sales team by managing all administrative, documentation, and system-related processes that enable smooth vehicle sales operations. You will ensure accurate data entry, on time reporting, seamless cross department coordination, and a hassle-free customer journey from booking to vehicle delivery. This role is critical in maintaining operational efficiency, compliance, and audit readiness within a fast-paced automotive dealership environment.

What you will do
•    Prepare and submit daily, weekly, and monthly sales reports and accurately update sales data in the GAC DMS, website, and tracking sheets.
•    Maintain accurate records for sales inventory, new arrivals, vehicle transfers, demo units, and damaged vehicles, including SAP stock uploads.
•    Review purchase agreements, deal calculations, and discounts; issue SAP and manual bank invoices after finance approval.
•    Prepare vehicle freight templates, track shipments, evaluate GRNs, and submit vendor invoices (freight, duty, expenses) for posting.
•    Raise PDI requests, coordinate port damage repairs, and manage claims until closure.
•    Manage vehicle insurance issuance, amendments, registrations, renewals, demo de fleeting, accident records, and traffic violations.
•    Handle demo vehicle operations include TD forms, approvals, petrol requests, and usage tracking.
•    Prepare audit-ready sales files, second-set documentation, and submit extended warranty/SMC forms to aftersales.
•    Ensure showroom displays, pricing, and specifications are accurate, support with customer interactions, calls, and petty cash handling.
•    Create POs for local/international vendors and manage pantry, stationery, and merchandise stock (counting, uploading, invoicing).
•    Act as admin reliever across divisions for invoicing, DSR, SAP uploads, PDI, and insurance during leave coverage.

Required skills to be successful
•    2–4 years’ experience in sales administration or administrative support.
•    Bachelor’s degree or diploma in Business Administration, Commerce, Accounting, or a related field.
•    Proficiency in MS Excel, ERP, and DMS/CRM systems.
•    Strong documentation, compliance, and follow-up discipline.

About the team
You will be part of the GAC Motor Sales team in Qatar, working closely with sales executives, showroom management, finance, logistics, and aftersales departments. The environment is fast-paced and highly collaborative, requiring strong coordination across multiple functions. The team focuses on delivering seamless customer experience and maintaining strict compliance with internal processes, OEM guidelines, and audit standards.

What equips you for the role
•    Experience handling sales documentation, invoicing, reporting, and coordination within large teams.
•    Hands-on experience with ERP/DMS systems, inventory tracking, and basic finance coordination.
•    Previous automotive dealership or retail sales experience is an advantage.
•    Strong ownership mindset, professionalism, and integrity.
•    Excellent communication and customer-handling skills.
•    Detail-oriented, reliable, and comfortable working with minimal supervision.
•    High accuracy in data entry, reporting, and invoicing.
•    Ability to manage high workloads, multiple divisions, and tight deadlines.
•    Strong coordination abilities across sales, finance, logistics, and aftersales teams.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.