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Retail Lease Administrator - Arabic Speaker | AFGRE | Doha Festival City Mall | Doha, Qatar

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Date: 07-Mar-2019

Location: Doha, QA

Company: Al Futtaim Private Company LLC

Job Requisition ID: 32795 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.


About the Position:


We are currently looking to recruit an experienced Retail Lease Administrator | Al Futtaim Group Real Estate | Doha Festival City | Doha, Qatar to work within our mall management team. In this role, you be executing the tactics of AFGRE Leasing Admin strategy that is aimed at meeting AFGRE’s overall objectives. You will ensure accurate completion of paperwork of current and prospective tenants, updating of data into SAP, handling Lease Registration and translation of Lease agreements English/Arabic.


You will be expected to be familiar with a variety of the leasing field's concepts, practices, and procedures, consistently apply your experience and judgement to plan and accomplish goals and effectively work with the team and support departments.


The main duties within the role include the following:


Arranging Documentation: Ensure that documents required are completed (Booking Form, Booking Deposit Receipt, Tenant Information Sheet, Valid Passport Copy with Visa Page Residence, Correct Lay-out, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory and Allotment Letter for Al Futtaim Staff). Prepare LAF for higher management signature. Prepare lease agreement contract as per the approved LAF. Collect payments and issue receipt. Dispatch tenant's executed copy. File tenants documents (LAF & Lease Agreement) according to the property and unit number

Asset/Property Management: Assisting the Leasing Admin team to draft all hardcopy correspondence and documentation with regard to the lease agreements that are to be renewed or amended, as above.

Special Projects: Ownership of a limited number of leases, based on volume, to be processed and executed.


Financial Analyst and Reporting:

Progress Reports: Assists the Leasing Admin team on the preparation of the progress reports on weekly/monthly/annual basis as appropriate, including tenancy schedules, renewal schedules, rent concession sheets, tracking sheets

Tenant Database: Maintain and regularly update the Tenant Database and contact details.

Brand Profiles: Maintenance of a Brand Profile Log and responsible for receiving “Shop Application Form” from prospective tenants. Communication with prospective tenants will be required.

Administration: Assist the Leasing Admin team in updating tracking sheets, preparing presentations as well as LPO’s. Also responsible for inventory management of office supplies & replenishment, hard & soft filing for Retail Portfolios and other ad hoc admin tasks as set by the Lease Admin Manager.


Financial Data Entry and Maintenance

In collaboration with the relevant departments, is responsible for data entry and accurate maintenance of records as follows:

SAP: Ensuring all lease contract information is accurately recorded in REFX system, including all new leases, amendments, terminations for Cairo Festival City and regionally if required.

Maintain effective collaboration with, AFGRE departments in order to ensure all retail units are aligned with the most up to date governmental procedures and laws.

ProjectWise: Uploading of executed leases into ProjectWise

Maintain regular communication with Al Futtaim EIT to resolve any technical issues effectively and ensure SR’s are raised efficiently and actively followed up till satisfactory completion.


About You:


To be a successful in winning this role, you must possess below attributes;

  • Degree or equivalent level of education in real estate or legal discipline preferable but not mandatory, dependent on previous experience and aptitude
  • Knowledge of written and spoken Arabic and translation experience is mandatory
  • 2-3 years’ experience as a paralegal, legal secretary, legal translator or retail lease administrator
  • Strong IT skills and Microsoft Office especially Excel
  • Knowledge of Yardi Real Estate Software an advantage
  • Sound knowledge of Leasing procedure and practices in the Middle East market
  • Good grasp of hard and soft filing systems
  • Excellent written and spoken English
  • Written and spoken Arabic mandatory
  • Team player
  • Willing to go the extra mile
  • Excellent communication skills – English is must & Arabic an advantage
  • Ability to work within a team remotely based
  • Deliver and manage effective customer relationships and infrastructure for same 
  • Establish, promote and use metrics to improve effectiveness 
  • Create and use a system of critical review to make more informed future decisions
  • Manage self
  • Manage cross-functional relationships effectively
  • Effective Teamwork


We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.