Retail & Resi-Comm Leasing Administrator | Real Estate | Asset Management

Job Requisition ID: 173405 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

• The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.

General

• Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
• Execute leasing admin activities aligned with AFGRE objectives.
• Prepare and process tenant documentation.
• Update leasing data in YardiSAP.
• Handle lease registration.
• Translate and manage lease agreements in both English and Arabic.
• Maintain a legal contracts database and trackers.
• Ensure that all required documents are completed and filed according to property and unit number.
• Prepare LAF for management signature and handle lease agreement contracts.
• Collect payments, issue receipts, and dispatch tenant's executed copies.
• Assist in drafting correspondence and documentation for lease renewals or amendments.
• Process and execute leases for special projects.
• Prepare progress reports, tenancy schedules, and maintain updated tenant database.
• Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
• Assist in updating tracking sheets, preparing presentations, and managing office supplies.
• Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
• Maintain effective collaboration with departments for legal compliance and procedural updates.
• Manage communication with Al Futtaim EIT for technical resolutions.

• Proficiency in English (both written and spoken), Arabic is an advantage.
• Strong IT skills with experience in data management systems like Yardi.
• Excellent communication skills and ability to collaborate across departments.
• Understanding of legal documentation and leasing processes.

• Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
• 2-3 years of experience as a Leasing Administration professional.
• Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
• Experience in using Yardi and Projectwise is advantageous.

About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers. 

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/