Staff Planning Analyst | IKEA | Mall of Arabia

Job Requisition ID: 175116 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

• The Staff Planner navigates the growth of IKEA business by ensuring efficient and productive staff schedules. The role focuses on optimizing planning and rostering to balance co-worker work-life demands with IKEA business needs, aiming for sustained profitability. Success is measured through careful compliance with labor laws, timely schedule postings, and achievement of productivity KPIs while improving overall store operations.

Staff Planning

• Responsible for the store’s complete staff planning process from forecasting to the execution of the schedule, ensuring timely posting of draft schedules, and including planned absences.
• Plan, collect, analyze, and review schedules, vacation trends, and planned trainings with different teams to ensure sufficient and efficient capacity in the store.
• Ensure schedules are published in time to meet store requirements and register all changes on the system promptly.
• Responsible for the daily time acceptance process of the store, aligning in case of shortage or excess worked hours.
• Support department managers frequently to ensure quality schedules that meet forecasted hours and have updated co-worker availability and skill levels.
• Continuously monitor staff planning-related KPIs and produce schedule-related reports.
• Provide reports to improve the staff planning process and alert HRBP when scheduled or actual hours exceed the agreed financial framework.
• Prepare the monthly payroll report, capturing any overtime hours, shortage of hours, or any unregularized absence.
• Uphold AF Group Policies & Procedures when planning the staff monthly schedule, ensuring a right work-life balance for co-workers.

• Knowledge of scheduling and rostering techniques.
• Advanced proficiency in MS Office, particularly Excel and PowerPoint.
• Excellent command of English; Arabic would be an added advantage.
• Understanding of IKEA store operations and local legal requirements.

• Bachelor's degree or equivalent.
• 2-3 years of experience in staff scheduling within a retail environment.
• Knowledge of scheduling and rostering techniques.
• Advanced MS Office proficiency in Excel, PowerPoint, and data management tools.
• Good understanding of IKEA store operations and country legal requirements in staff planning.
• Very good command of the English language; knowledge of Arabic is an advantage.

About Al-Futtaim Group Real Estate
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.

About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers. 

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/

About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.