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Administration Supervisor | Real Estate | Cairo, egypt

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Date: 06-Feb-2019

Location: Cairo, EG

Company: Al Futtaim Private Company LLC

Job Requisition ID: 33249

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

About the Position
Key Accountabilities

- Oversee the administrative operations of a business. In charge of the department’s day-to-day functions as well as supervising and supporting Admin staff.
- Handle the regular payments such as telephone, outsource, Buffet consumables, printing Materials, and review Purchasing Order (PO) and Good Receiving Note (GRN) on the SAP System      and coordinate with finance to release the payments.

-Handle Admin budget, find ways to reduce costs of supplies and services and monitor the flow of money to ensure they stay within their proposed budget. They will often work with the   accounting or accounts receivable departments closely to perform these duties.
-Manage telecommunication account by Distribute, manage mobile, and land lines (billing, distributing, purchasing devices. Monthly points management)-Facilitate new hires packages (Line   with suitable packages, device and USB Modems (if requested) and send monthly report for orange points.
- performing outsource human resource tasks such as hiring and training Admin staff. This may include reviewing applications, conducting interviews, arrange new hire process with outsource   provider and ensure that all process are align with Egyptian labor law. Conduct performance evaluations; handle disciplinary actions and process payroll for all outsource staff.
- Implement Hotel accommodation, flight tickets, meets& Assist and transportation for executive managers and for the monthly board meeting, issue paper work for hotel accommodation and   flight tickets, and prepare weekly report for inbound and outbound.

-Renewal contracts for Admin Department (Travel services agreements, outsource provider, telecommunications provider, courier suppliers and any related agreements) in accordance with   commercial department and adhere to company policy to ensure the best profitability for our company.

 -Maintains cash records and prepares petty cash reimbursements summary.
- Manage all company shipments (Domestic&international and tracking for all company shipments
- Manage company events, meeting, and trainings and facilitate requirements according to business needs
 - pre-qualify new suppliers and evaluate the performance of the current ones according to the internal procedures, to enhance the Company's approved vendors' list.

-Any other tasks required for Admin Dep. 

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.