Admin Assistant | Real Estate | Shared Services

Job Requisition ID: 170782 

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The Admin Supervisor is responsible for overseeing end-to-end office management, ensuring a seamless and professional guest experience at the reception, and maintaining adequate stock and cost-efficient procurement of office consumables. The role also includes managing the telecom account for all employees-tracking usage, processing monthly payments, and handling the full lifecycle of mobile devices (issuance for new hires, replacements, and recovery post-separation). In addition, the Admin Executive supports administrative payments through SAP and Ariba, maintains accurate financial records, and ensures operational efficiency across all administrative touchpoints.

What you will do:

Office Management:

• Ensure the workspace is well-maintained, organized, and supports productivity.
• Coordinate office maintenance, cleaning services, and facility repairs.
• Maintain records of contractual agreements and office service contracts.

Reception & Guest Experience

• Oversee reception operations and ensure a professional front-desk experience.
• Manage visitor protocols, logging, and hospitality arrangements.

Consumables & Office Supplies Management

• Track inventory, usage, and procurement of office consumables and stationery.
• Ensure timely restocking and cost-effective purchasing.

Telecom Account Management

• Manage telecom lines, mobile devices, and consumption for all employees.
• Coordinate issuance, exchange, and collection of mobile devices during onboarding/offboarding.
• Process monthly telecom bill payments and ensure accuracy.

Administrative Payments & Vendor Coordination

• Manage vendor contracts for admin expenses.
• Process payments via SAP & Ariba with full documentation.
• Track admin budgets and expenditures.

Asset Lifecycle Management (Mobile Devices) & Onboarding/Offboarding Support

• Maintain logs of company assets issued to employees (mobiles, access cards, etc.).
• Ensure smooth onboarding and exit processes for admin-related items.

Required Skills to be successful:

Minimum 3-5 years of experience in office administration, telecom coordination, or facilities management. 

What equips you for the role:

• Bachelor’s degree in business administration, Management, or related field.
• Proficient in MS Office, SAP, Ariba, and other administrative systems.
• Strong understanding of procurement cycles, telecom operations, asset lifecycle management, and vendor coordination.
• Proficiency in English and Arabic (spoken and written) is preferred.

About Al-Futtaim Group Real Estate
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.