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Administrative Assistant - Specialty Leasing & Marketing | Dubai Festival Plaza | AFGRE | UAE

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Date: 02-Jan-2019

Location: AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: [[32524]] 

No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.


As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.


Come join us to live well, work better, and be the best.

Job Title:                             Administrative Assistant - Specialty Leasing & Marketing

Reports to:                          Specialty Leasing Manager and Marketing Manager

Department:                        Mall Management

Location:                             Dubai Festival Plaza (DFP), Jebel Ali, Dubai UAE



Responsible for the smooth functioning of the Specialty Leasing & Marketing teams by providing effective administrative support to the Asset Manager and other Managers for day-to-day operations. The role holder will be accountable for the provision of high level administrative assistance to the entire team. The outputs in the form of documentation, customer service, diary management, to mention a few, must be of a high standard expected of a professionally run organization.



Provide high level administrative assistance to the Specialty Leasing & Marketing teams by:

  • Verification of job completion or delivery of goods as per LPOs raised and process invoices to Finance for timely payments to vendors.
  • Coordination of meetings
  • Attending to telephone calls, assessing and resolving enquiries where & when appropriate
  • Assisting with research and gathering of information relating to various project work undertaken by the teams.
  • Coordination of the Meetings including preparation of agenda, taking minutes and coordinating actions.
  • Management of an efficient internal mail distribution system, with the objective of achieving professional standards of office administration.
  • Responsible for preparing various reports, as requested by the teams.
  • Improve office efficiency by developing and implementing effective admin processes and procedures as well as proper filing systems
  • Preparation of presentations on PowerPoint.
  • Creating and writing reports, creating tables, and manipulating formulae in Excel



This position operates within the context of confidentiality, diplomacy and judgement. Guiding principles will be found in the published policies and procedures as well as past precedent.  However, the ability to operate within indistinct parameters is also important.



Minimum Qualifications and Knowledge:

Educated up to degree or diploma level, whilst additional qualification via a diploma/ certificate course Office Administration or Marketing would be an advantage.


Minimum Experience:

5-7 years of experience in Administrative function of a large sized company with some exposure to Marketing and basic level supervisory skills essential to perform the job effectively.




We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.


Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.