Admin Assistant - Human Resources & Admin - Dubai | Financial Services| Orient Insurance PJSC

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. 

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Job description

The Admin Assistant will be responsible for managing administrative tasks, supporting staff enrollment processes, and assisting with day-to-day office operations.

What you will do:

• AFF ENROLLMENT & MEDICAL INSURANCE:
• Manage the enrollment process for new employees, ensuring timely activation of medical insurance for the staff and their dependents
• CASH JOINING ADVANCE:
• Apply for cash joining advances for new staff and ensure proper documentation
• BUSINESS CARD ARRANGEMENT:
• Coordinate the preparation of business cards for new employees
• EMAIL CREATION:
• Set up email accounts for new staff members
• OFFICE SUPPLIES MANAGEMENT:
• Handle the purchasing of office stationery and pantry items to ensure the office runs smoothly
• CERTIFICATE PREPARATION:
• Prepare certificates including salary certificates and transfer salary certificates as needed
• EQUIPMENT ORDERING:
• Order and manage the procurement of copier machines, office phones (including iPhones), and other necessary equipment
• TELECOMMUNICATIONS ACCOUNTS MANAGEMENT:
• Generate and manage office Etisalat accounts at both the Head Office and Branch locations, ensuring all payments are cleared
• TELEPHONE INSTALLATION:
• Coordinate telephone installations for new staff and handle related inquiries
• RECEPTION SUPPORT:
• Answer phone calls, transfer calls to appropriate departments, and manage reception duties when required
• EMPLOYEE DOCUMENTATION:
• Prepare the Know Your Employee (KYE) documentation for new hires, ensuring compliance with internal policies

What equips you for the role:

• High school diploma or equivalent; additional qualifications in office administration or a related field is a plus
• Proven experience in administrative roles, preferably in a similar capacity
• Reasonable understanding of Facilities Management & General Admin

Required skills to be successful:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills and analytical skills
• Strong multitasking abilities and attention to detail. Strong organizational and time-management skills                                                 

About Orient Insurance PJSC:

Orient Insurance Company commenced operations in 1982 as a part of the reputed Al-Futtaim Group and has since recorded a progressively steady growth. The Company is counted among the leaders in the UAE insurance market. Orient Insurance Company has a paid-up capital of AED 500 Million which is the highest in the insurance industry in UAE. With head office in Dubai, the company serves its clientele through an extensive branch network in Jebel Ali, Abu Dhabi, Al Ain, Sharjah and Ras Al Khaimah in UAE, Muscat in Sultanate of Oman, Riyadh in Kingdom of Saudi Arabia and Bahrain.