AF25814 - Sales Admin Assistant | DOMASCO | Doha, Qatar

Department: DOMASCO
Country: Qatar
Location: Doha | Qatar
Closing Date: 14-Mar-2017

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Al-Futtaim employs in excess of 44,000 people, operates through more than 200 companies and represents more than 225 international brands across industries as diverse as retail and wholesale trading, distribution, real estate development, leisure and hospitality, insurance and financial services. The group has significantly expanded its business operations in recent years through a strategic acquisition plan and has entered a number of new territories, increasing its footprint beyond the GCC and Greater Middle East to encompass Africa, South East and North Asia, Australasia, East Africa and Europe.

Entrepreneurship and rigorous customer focus has enabled Al-Futtaim to grow its business by responding to the changing needs of the customers and societies in which it operates. Al-Futtaim is committed to offering customers an unrivalled choice of the world’s best brands with exceptional standards of customer service and after sales support.

Structured into four operational divisions; automotive, financial services, real estate and retail, Al-Futtaim maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. This benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.


Al-Futtaim is regarded as a pioneer in the region’s automotive industry. The company imported the first consignment of Toyota vehicles to the UAE and established Al-Futtaim Motors in 1955.

Al-Futtaim represents 44 automotive brands across 16 countries and encompasses every aspect of the business:

  • Passenger and commercial vehicles sales
  • Manufacturing agricultural vehicles
  • Construction equipment sales and service
  • Used car sales
  • Rental and leasing


Doha Marketing Services Company W.L.L

Formerly known as Hamad and Mohammed Al Futtaim Company, the group has been present in Qatar since 1965. The company evolved to its present form, a joint venture between the Al Futtaim Group and prominent Qatari shareholders, in 1995.

DOMASCO continues to be managed by Al Futtaim, one of the leading trading houses headquartered in the UAE with significant interests across the region in UAE, Qatar, Oman, Bahrain, Pakistan, Egypt, Sri Lanka and Singapore.

Our customers include a wide section of Qatar's multicultural population, blue chip international companies, local business houses, and high net worth individuals. We are customer-focused in the various channels we serve: retail, dealers, B2B, institution, fleet and projects.

With our people, brands, products, and services we touch Qatar's life daily.

About the Position:

We are currently looking to recruit experienced Sales Admin Assistant cum Receptionist for our CMC Vehicle showroom.

 The primary focus of the role will be to assist and provide clerical support for the Sales Manager pertaining to administrative matters and sales documentations/procedures as well as attending to the showroom reception counter and telephone calls.

You are expected to handle the following responsibilities:

·      Handling SAP-related functions - Operates SAP system to perform daily sales support and administrative works such as: booking VIN numbers, releasing and transferring sites for VIN Numbers, creation of articles for vehicles, creation of purchase orders, verifying VIN numbers entered in SAP by accounts assistants, handling Sales Order / Return Order issues, handling SAP related problems concerning VIN numbers

·      Management Reports generation - Obtain SAP-generated reports such as: daily sales details reports, daily prospects details reports, stock statement reports

·      PDI coordination - Coordinates with the Workshop to ensure that PDI is made to all sold vehicles before delivery to customers

·      Handling other routine correspondences with principals - Prepares and send to principals reports such as: Orders for cars, CSI reports, sales & stock reports

·      Reception and telephone calls - Welcomes and entertains guests and customers that enter the showroom, attend to their initial queries, if any, and direct them to the concerned individual or showroom staff. Answers telephone calls, provide basic information to callers and direct call to the concerned party or individual.

About You:

For you to win this role, you must have possess the following,

·         Essential to have at least 2 years’ experience in doing sales administration and support job

·         Excellent oral and written communication skills

·         Good command of the English language and Arabic is essential

·         Professional personal appearance

·         Familiarity with PABX telephone system operation and correct telephone practice

·         Ability to work comfortably with the public

·         Ability to communicate customer's interests needs and requests to management or sales staff

·         Self-motivated, reliable and confident

Note: you will be required to attach the following: 1. Resume/CV
Al-Futtaim offers highly engaging and supportive work environments in a culture that values, recognises and rewards quality performance.