AF25106 - Office Executive | EET Elevators | Riyadh ,KSA ( Saudi Only )

Department: Elevators
Country: Saudi Arabia
Location: Riyadh | Saudi Arabia
Closing Date: 25-Jan-2017
Al-Futtaim

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Al-Futtaim employs in excess of 44,000 people, operates through more than 200 companies and represents more than 225 international brands across industries as diverse as retail and wholesale trading, distribution, real estate development, leisure and hospitality, insurance and financial services. The group has significantly expanded its business operations in recent years through a strategic acquisition plan and has entered a number of new territories, increasing its footprint beyond the GCC and Greater Middle East to encompass Africa, South East and North Asia, Australasia, East Africa and Europe.

Entrepreneurship and rigorous customer focus has enabled Al-Futtaim to grow its business by responding to the changing needs of the customers and societies in which it operates. Al-Futtaim is committed to offering customers an unrivalled choice of the world’s best brands with exceptional standards of customer service and after sales support.

Structured into four operational divisions; automotive, financial services, real estate and retail, Al-Futtaim maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. This benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

Real Estate

Al-Futtaim Group Real Estate (AFGRE) is responsible for the development and operations of Al-Futtaim’s real estate businesses across the Middle East and North Africa which includes:

Dubai Festival City, a 520 hectare waterfront mixed use community, opened in 2005.

Cairo Festival City, a 290 hectare mixed use development, opened in DeceMDer 2013. .

Doha Festival City, comprising 433,847 sq m (land) + 250,000 sq m (GLA), IKEA opened in March 2013.

Under Development:

  • Al Diriyah Festival City, Riyadh, Saudi Arabia: 260,000 sq m
  • Muscat Festival City, Oman: 100,000 sq m
  • Casablanca Festival City, Morocco: 120,000 sq m

Al-Futtaim Engineering, Elevator

Al-Futtaim Engineering Elevator has supplied elevators and escalators for many of the most prestigious buildings in the region since 1974. Representing world leading brands such as Hitachi (Japan), Toshiba (Japan), LM Lift Material (Germany), SKG (Germany) and BLT (China), Al-Futtaim Engineering’s Elevators and Escalators division positions itself among the regional leaders in the vertical transportation industry.

Al-Futtaim Engineering’s services cover the whole spectrum from design to marketing, installation and maintenance of elevators and escalators. The dedicated team of management, experienced engineers and skilled workforce takes pride in ensuring the execution of projects in line with customer requirements.

The maintenance division provides an extensive preventive maintenance programme supported by a 24/7 call-back service to respond swiftly and efficiently to any breakdown or emergency calls from customers.

Comprehensive training programmes developed in co-operation with principals, keep the team of skilled engineers and technicians at the leading edge of technology, and ensure compliance with international quality and safety standards at all times. Al-Futtaim Engineering’s Elevators and Escalators division’s operations cover the UAE, KSA, Qatar and Egypt.

About the Role:

 

 

To assist the Line Manager with organizing all communication and correspondence documentation to facilitate project work and other administrative functions.

Key Accountabilities :

  • To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
  • Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.
  • Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
  • Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.
  • Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.
  • Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
  • Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments
  • Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments (Telephone, Electricity & Water etc.) etc.
  • Prepares monthly telecommunication expenses report.
  • To submit weekly & monthly reports as per the monitoring sheets to Admin. Executive & Asst. Manager – Administration
  • Maintaining Petty cash records and documentation. Ensure that invoices are processed on time for closing petty cash balance monthly before zero balance dates.
  • Prepare Business Card requisition and coordinate the printing, delivery and issuance.
  • Follow up with supplier for statement of accounts as required by Accounts department.
  • Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.
  • Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.
  • Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.
he job of Human Resources and Administrative Assistant is established for the purpose/s of providing support to the HRBP and delivery of human resource services within the organization providing general administrative support and acts as an admin contact for all levels of personnel within the Company and third party and to be the point of contact for employees with basic HR queries and to ensure all requests are obtained in a timely manner.
About the candidate:

 Job Specification / Know-how

  • Graduate with Computer knowledge
  • Excellent Excel skills
  • Interpersonal and communication skills

Experience:

 Graduate with minimum 3 – 5 years of experience in Secretarial role

Technical Skills:

  • Communication skills, documentation
  • Perseverance and hardworking nature
  • Problem-Solving and conflict-resolution skills
  • Multi-tasking ability

 

 

Note: you will be required to attach the following: 1. Resume/CV
 
Al-Futtaim offers highly engaging and supportive work environments in a culture that values, recognises and rewards quality performance.