AF24746 - Executive Assistant | Hertz

Department: Hertz
Country: United Arab Emirates
Location: Dubai | UAE
Closing Date: 31-Oct-2016

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Al-Futtaim employs in excess of 44,000 people, operates through more than 200 companies and represents more than 225 international brands across industries as diverse as retail and wholesale trading, distribution, real estate development, leisure and hospitality, insurance and financial services. The group has significantly expanded its business operations in recent years through a strategic acquisition plan and has entered a number of new territories, increasing its footprint beyond the GCC and Greater Middle East to encompass Africa, South East and North Asia, Australasia, East Africa and Europe.

Entrepreneurship and rigorous customer focus has enabled Al-Futtaim to grow its business by responding to the changing needs of the customers and societies in which it operates. Al-Futtaim is committed to offering customers an unrivalled choice of the world’s best brands with exceptional standards of customer service and after sales support.

Structured into four operational divisions; automotive, financial services, real estate and retail, Al-Futtaim maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. This benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.


Al-Futtaim is regarded as a pioneer in the region’s automotive industry. The company imported the first consignment of Toyota vehicles to the UAE and established Al-Futtaim Motors in 1955.

Al-Futtaim represents 44 automotive brands across 16 countries and encompasses every aspect of the business:

  • Passenger and commercial vehicles sales
  • Manufacturing agricultural vehicles
  • Construction equipment sales and service
  • Used car sales
  • Rental and leasing


Hertz is the worldwide market leader in car rental and leasing. It has been in operation since 1918. With over 7,000 locations in more than 150 countries Hertz manages over 700,000 vehicles around the world. The Hertz UAE franchise started in 1993 and has grown into an operation that is the top car rental and leasing company in the UAE. Hertz has the largest purpose built rental facility in the Middle East, the largest airport counter in Dubai and the youngest fleet in the market. The company continues to strengthen its position in the market by consistently introducing innovative and customer focused services, as well as regularly training its staff at all levels.

About the Position:

  As a part of Hertz Head office team you will:

  • Be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the MD’s office. 
  • Support to MD & Snr Mgt team in all instances, you should divert as much of the routine/less complex matters as possible away from the MD & Snr Mgt team leaving      them free to concentrate on business critical matters
  • In all matters ensure that the team’s preferred style and wishes are conveyed clearly and concisely
  • Anticipate the needs of the Snr Mgt team and act accordingly.

Your responsibilities will include but not be limited to:

  • Maintaining Senior Management Calenders
  • Arranging Meetings
  • Administration
  • Make travel arrangements
  • Communication
About You:
  • You will be a Graduate with excellent  communication skills.
  • You will at least 3 years’ experience in similar role.
  • You will be an expert in MS Office application, MS Outlook, Excel, Word and PowerPoint in particular.
  • You will have experience in handling a wide  range of administrative and executive support and ability to work  independently with little or no supervision. Handling details of a highly confidential and critical nature, this role requires efficiency in a fast-paced professional environment.
  • You will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes. In addition this role involves responsibility for coordinating and preparing presentations and materials working within a diverse team.

You will ideally be dynamic, high-energy, well organized, flexible and able to support      cross-functional coordination in a fast paced environment and possess excellent judgment. The candidate will be required to be available during      regular business hours, evenings and/or weekends, on occasion/as needed to      provide support and assistance to the Snr Mgt team.  

You maybe Arabic speaker, desirable but not essential.

You may have valid UAE driving license, desirable but not essential.


Note: you will be required to attach the following: 1. Resume/CV
Al-Futtaim offers highly engaging and supportive work environments in a culture that values, recognises and rewards quality performance.