AF23432 - Receptionist-Administrative Assistant | Orient (Trade Credit Insurance Division)

Department: Insurance
Country: United Arab Emirates
Location: Dubai | UAE
Closing Date: 02-Jun-2016
Al-Futtaim

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates.

Al-Futtaim employs in excess of 44,000 people, operates through more than 200 companies and represents more than 225 international brands across industries as diverse as retail and wholesale trading, distribution, real estate development, leisure and hospitality, insurance and financial services. The group has significantly expanded its business operations in recent years through a strategic acquisition plan and has entered a number of new territories, increasing its footprint beyond the GCC and Greater Middle East to encompass Africa, South East and North Asia, Australasia, East Africa and Europe.

Entrepreneurship and rigorous customer focus has enabled Al-Futtaim to grow its business by responding to the changing needs of the customers and societies in which it operates. Al-Futtaim is committed to offering customers an unrivalled choice of the world’s best brands with exceptional standards of customer service and after sales support.

Structured into four operational divisions; automotive, financial services, real estate and retail, Al-Futtaim maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. This benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work.

The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

About the business:

Orient Insurance PJSC an Al-Futtaim group company, is a UAE based insurance company headquartered in Dubai. The company is currently present in seven countries in the Middle East and South East Asia.

Orient has an "A" rating from both Standard and Poor's and A.M. Best. The company is also accredited with ISO 9001 Quality Management Certification.  Orient is founded on a well-structured transparent corporate culture, highly professional standards, clear strategy and employee engagement.

Duties and Responsibilities::

Reception:

1)    Meet and greet visitors, in person or on the telephone; answering or referring inquiries.

2)    Directs visitors by maintaining employee and department directories; giving instructions.

3)    Maintains security by following procedures; monitoring logbook.

4)    Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Administrative:

1)    Provide administrative and general support to the Operations & Accounts Department or any other department as and when needed.

2)    This includes but not limited to:

3)    Printing and sending out invoices.

4)    Recording received documents, invoices and cheques.

5)    Data encoding.

6)    Organizing meeting rooms, arranging couriers, sorting and distributing posts.

7)    Provide office supplies (Stationery & Breakout pod supplies) and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price.

8)    Collate and update staff lists, overseas offices and contact details regularly.

Qualifications:
  • Female, with pleasing and jolly personality; Smart and business-like appearance.
  • Well spoken, excellent written and oral communication skills.
  • At least 1 year experience of working within an office environment and front office.
  • A degree holder with knowledge of Accounting and Finance.
  • Knowledge of MS Office.
  • Highly organized and quick-learner.
  • Good interpersonal skills.
  • Ability to work to a high standard (and while under pressure).
Note: you will be required to attach the following: 1. Resume/CV
 
Al-Futtaim offers highly engaging and supportive work environments in a culture that values, recognises and rewards quality performance.